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Application Procedure for Undergraduate Courses

This section explains the process of applying to Canadian universities for Under Graduate (Bachelor Degree or equivalent) courses.

Application Requirements
  1. Secondary School Reports and Transcripts
  2. Standardized Tests
  3. Letters of Recommendation
  4. Statement of Purpose (SOP)

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In most Canadian universities and colleges, the academic year is divided into two semesters, the fall semester (Sept-Dec), and the winter semester (Jan-May), with a short vacation at Christmas. Many colleges also offer a summer semester beginning in May.

University deadlines for the September session vary from institution to institution, though are generally from mid December to the end of March.

Colleges may have a rolling admission policy and will accept applications while processing time still permits.

If applying to a universities and some colleges in the province of Ontario, you must submit your applications through central application centres. The Ontario Universities Application Centre (OUAC) deadline is March 1, those applications received after the deadline will be processed on a first come, first served basis. The Ontario College Application Services (OCAS) deadline is March 1 for admission the following September, applications received after that date will be handled on a first come, first served basis. Some Ontario colleges have applications that can be submitted directly to the institute itself.

Some institutes have January admission, deadlines will be the preceding September to November.

Dates can vary from institution to institution, and should be confirmed by checking the relevant calendars.

There are some differences in the application process if you are applying to colleges and universities in the province of Ontario and in the province of Quebec compared to colleges and universities in the rest of Canada. Check out the table below.

Ontario Colleges and Universities

Universities : Complete the Ontario Universities Application Centre (OUAC) application form for upto 3 university/programme choices. Send the form along with the fee (C$95), by the 1st March deadline to OUAC

Colleges: Complete the Ontario College Application Service (OCAS) application form for upto 5 college/programme choices. Send the form with the fee (C$65), by the 1st March deadline to OCAS.

The OUAC/OCAS will acknowledge receipt of the application and forward to the appropriate institutions.

Meanwhile, you have to send your academic Documents/supplementary fees to the chosen institute(s) by their respective deadlines
If there is any additional information that the institute requires from you, it will be communicated to you. After this the institute will make you an admission offer.

After you accept, the institute will send you an official letter of acceptance.

You apply to the Canadian High Commission for a student authorisation (Visa).

Quebec Colleges and Universities

Complete and send the application form, official transcripts/ academic records, plus application fee to the Registrar's Office of the institute(s) you wish to attend.

If there is any additional information that the institute requires from you, it will be communicated to you. After this the institute will make you an admission offer.

After you accept, the institute will send you an official letter of acceptance.

You apply to the Canadian High Commission for a student authorisation (Visa). In addition to the student authorisation, you must apply for a Certificate of Acceptance (CAQ) from the Quebec Government.

The forms will be sent to you by the institute or they can be collected from the CEC.

Colleges and universities in the rest of Canada

Complete and send the application form, official transcripts/ academic records, plus application fee to the Registrar's Office of the institute(s) you wish to attend.

If there is any additional information that the institute requires from you, it will be communicated to you. After this the institute will make you an admission offer.
After you accept, the institute will send you an official letter of acceptance.


You apply to the Canadian High Commission for a student authorisation (Visa).


Send enquiries at least 15 to 18 months before the proposed date of admission. There are three ways to get application forms.
  1. Requesting Application Forms via email : You can request application forms from the universities website. Most universities have a form on their website which can be completed online to request application material.

  2. Downloading from the university website : Many universities have a downloadable and ready to print versions of their application forms  on the net. These can be used for applying just as regular forms.

  3. Requesting Applications from CEC in Delhi : You can get application forms for all the universities from Canadian Education Centre in New Delhi. You can either visit them personally or email them for the forms.


There are significant differences between the education systems of the different provinces of Canada. Secondary schooling in Canada could go up to Grade 11, 12 or 13, depending on the province. Consequently, the eligibility criteria for colleges are also different in different provinces of Canada.

Most universities in states other than Ontario and Quebec require a minimum of 12 years of formal education for admission to Bachelor degree courses.

Universities of Ontario and Quebec require a minimum of 13 years of secondary school education. This implies 12 years of schooling and one year of college education in India, or 12 years of schooling in India and one year of high school in Canada. If your academic credentials are very impressive, some universities may admit you in their Bachelor degree programs with 12 years of education.

Important: We had written and spoken to the admission officers of most Canadian Universities regarding eligibility criteria for Indian students applying for undergraduate courses. Most, if not all mentioned that a lot would depend on the individual case. There was no broad standardized policy. If you feel you have a good academic record and also something significant to show to the admission committee, we would encourage you to apply even if you do not match the eligibility criteria.

There are no centralized Canada wide entrance tests, each institute sets its own admission standards and assesses the qualifications of each applicant individually. The general criteria is mentioned below:

Programs/
Level of study

Undergraduate/Bachelors level

Business

  • 70% in 12th grade
  • TOEFL : PBT: 580-600
                     CBT: 237-250 min.
  • 12th grade level Maths

Computer Science

  • 70% in 12th grade
  • TOEFL : PBT: 580-600 min.
                     CBT: 237-250 min.
  • 12th grade level Maths

Engineering

  • 70% in 12th grade
  • 12th grade level Math (algebra, calculus, geometry), Physics, Chemistry, & English
  • TOEFL : PBT: 580-600 min.
                     CBT: 237-250 min.

Fine Arts

  • Min. 70% in 12th grade
  • TOEFL : PBT: 580-600 min.
                     CBT: 237-250 min.
  • Portfolio/audition or documentary evidence of creative skills

Media/ Communications

  • 70% in 12th grade
  • TOEFL : PBT: 600 min.
                     CBT: 250 min.

Programs/
Level of study

Diploma

Business

  • Flexible admission
  • TOEFL : PBT: 550 min. 
                     CBT: 213 min.

Computer Science

  • Flexible admission
  • TOEFL : PBT: 550 min.
                     CBT: 213 min.
  • 12th grade level
  • Maths

Engineering

  • Flexible admission
  • TOEFL : PBT: 550 min.
                     CBT: 237-250 min.
  • 12th grade Maths

Fine Arts

  • Flexible admission
  • TOEFL : PBT: 550 min.
                     CBT: 213 min.
  • Portfolio

Media/ Communications

  • Flexible admission
  • TOEFL : 550 min.
                     CBT: 213 min.
  • Proficiency in keyboarding and/or Computer Studies

Application Requirements

Students who are applying for a Bachelor program or another undergraduate course would be required to submit a secondary school report and transcripts (report cards) of the final exams. The report form should be filled out by a school official like the principal, counsellor or headmaster. This form should introduce you in the context of your whole school experience in relation to the other students in your class. Admission committees will be interested in learning how you have performed in your own educational system. The school report should talk about your accomplishments and provide a prediction of your chances for success in university-level studies.

Since there is a variation between the styles of scoring used abroad and the ones used in India, ask your school to include a guide to the grading standards used in your educational system and your school. If your school ranks students by their level of academic achievement, make certain that the ranking is included with the other details. Also send the school / junior college leaving certificate as and when it is available.

If the transcripts are in a language other than English, then it must be translated into English only by the issuing authority or university otherwise it may not be acceptable.


Standardized Tests

Top

International students are also required to take English Proficiency tests like TOEFL (Test of English as a Foreign Language) or IELTS (International English Language Testing). Every university has its own minimum requirements and scores with respect to standardized tests.

English Proficiency


TOEFL: This test is mandatory for International students applying to a Graduate course or University in Canada. The minimum score required by most universities for admission is 570 (Paper-based test) and 230 (Computer-based test).

Most universities and colleges do accept IELTS score as well in lieu of TOEFL score.

Note:
Many universities in Canda have their own English proficiency tests. These tests are conducted in India by CEC. For more information, check out the websites of the universities that you are interested in.

Letter of Recommendation

Top

Letters of reference or recommendation letters play a very important part in your admission especially in courses that earn you a master’s or doctoral degree. A recommendation letter is a signed statement from a person who knows you well professionally or has taught you in a subject that is related to the course you are applying to. It should list your positive and negative qualities, strengths and other such information.

The author or teacher must indicate his position, how long he/she has known the applicant and in what capacity. He/she should briefly discuss the need, importance and usefulness of the study the applicant proposes to undertake.

Authors are usually asked to rank applicants in their letters of recommendation, which helps admission officers to interpret the academic credentials of foreign students. Students should obtain letters of recommendation (often on the prescribed forms sent by the institutions) from teachers who know them as a person as well as a student. You may like to request your author to give concrete examples that may show your qualities and help your case.

Many universities have their own format and questions that have to be answered by the person who is giving the letter of recommendation on your behalf. Letters, which do not give enough information, can jeopardize a candidate’s chances of selection. 

Note : Even if not mentioned, it is advisable to include at least two letters of recommendation in your applications as they increase your chances of getting admissions.

For more details on letters of recommendation, formats and tips, check out Letters of Recommendation

Statement of Purpose

Top

The personal essays, and/or statement of purpose, play a very important role in the process of evaluating your application for both admission as well as financial aid because it gives the faculty assessing your application their most significant impression of you as an individual. This section is the key to distinguish your application from other suitable candidates and a chance to market yourself.

A personal statement should include your reasons for choosing a particular course, the suitability of your education and experience for the chosen course, your personal interests and career goals.

Some courses like Business school courses will have their own essay questions and format. Others may ask for a résumé or reasons for applying to that particular course.

For more details on various essay topics, tips, sample essays, check out our Essays/Statement of Purpose section.
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